Top 10 Ways a Virtual Assistant Can Keep You Organized
By VAnetworking member Kara
Wierzbowski
Running a business can get hectic. Being organized
can help. Organization saves you time, saves you money, and saves your
sanity. Whether responding to emails is taking several hours a day,
your office is over-run with papers, you missed a press release deadline
or your customer service is suffering a VA can help. Here are just a
few ways:
1. Email management throughout the day– There
are several ways that a VA can manage your email accounts. She can set
it up to come directly to her, she can log on to your computer or you
can forward emails so she can handle them. No matter how you set it
up, this service can save you hours a day. Plus you won’t miss
another important email.
2. Mail management when you are away – While
a VA can easily manage your email every day there are still all those
pesky envelopes that make their way to your mail box. If you are out
of town, simply forward your mail to her business address, she can toss
the junk and scan the important items and email them to you as an attachment.
Never be late on a bill again!
3. Manage passwords – With nearly every website
these days requiring you to register an account you can easily lose
track of all those passwords. Simply email your VA the new user name
and password for a site and she’ll keep it in a database and can
easily pull it up should you need a helping hand with recalling a password.
4. Keep track of your clients and customers –
A VA can easily create a database that logs all the information about
your client or customer. She can easily update it to add or remove entries
so you have the most up-to-date information ready for a mail out.
5. Maintain a birthday list for your clients or customers
– Customer service goes a long ways these days. And what is better
to keep in contact than slipping a birthday note, a business anniversary
card or a “thank you” card in the mail to a client? Clients
are thrilled to realize you are thinking of them and they appreciate
the service. A VA can create and manage that list with daily reminders
set so there is never another forgotten card.
6. Create holiday timelines – If part of your
online marketing practices involve submitting articles, press releases
or keeping up with a blog it can be very beneficial to write seasonally
appropriate or holiday appropriate material. Yes, we all know when Christmas,
New Years, Mothers Day is, but what about all the other lesser-known
holidays or events that can be taken advantage of? A VA can also keep
track of the deadlines for magazines, newspapers, etc and help you get
your material in on time.
7. Appointment setting & reminder services –
Seems simple enough. But the days can get very hectic very quickly as
you run your business. A VA can easily place calls or accept calls and
emails and schedule your calendar. Even better, she can email or call
you to remind you what you have on said calendar.
8. Scan documents and put them on disks – If
your office is overflowing with paper and you want to get control or
go a little “green” then a VA can help. You can send her
the papers and documents; she can scan them, save them to a CD and mail
the CDs back to you to keep.
9. Manage your merchant account –A VA can easily
log into your merchant account and see when someone needs to have a
friendly reminder sent to them regarding a payment. You’ll no
longer lose money over a time sensitive matter.
10. Set up color-coordinated filing system –
Even though a VA could be miles away, she can set up a filing system
for you. You send her your documents, papers, etc and she can create
a color-coded system that works for you, file the papers appropriately
and send the whole get-up back to you. You simply have to keep it up
to day. Never lose another must-have piece of paper again.
These are just a few of the ways an organized VA can
help keep you organized. When you are organized you save money, time
and you can focus more on your business.
Stop by the Virtual
Assistant Networking Assocation (VAnetworking) today and find that VA you’ve
been looking for. They are waiting, ready to assist you with all your
business needs.
***
*Source: Virtual
Assistant Networking Association
The ever popular, friendly, informative, educational & resourceful
network for successful and aspiring "IN THE KNOW" Virtual
Assistants and Achievers globally that everyone online is talking about.
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