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Amanda Lawson

"Payroll" for Independent Contractors - How Do YOU Do It?

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Hello Fellow VA's,


I have an average of 12 team members on my multi-va team. I am having trouble finding the best way to calculate and run payroll. Especially as the hourly rate is different for different clients, and some of the projects are flat rate monthly. This makes it difficult to find a program that will allow me to enter different hourly rates, etc. for an individual. To date, I have been using a project management and time tracking integrated program, and entering the information into an Excel Spreadsheet that is already set up with the calculations. This seems to be a bit more tedious, and open to the potential for more errors. I am wondering what anyone else in the same or a similar situation has found helpful for payroll.


I am open to any suggestions and/or questions!


Thank you!

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What time tracking software are you using at the moment?

I definitely agree that Quickbooks is the best accounting software not just for any businessmen but for VAs as well. I used it too before and it's more accurate and I love everything about the software.


But, for time tracking, our company uses Time Doctor as our attendance software and everything about monitoring our time for payroll purposes. Time Doctor is capable of taking screenshots, sending daily/weekly/monthly reports to the manager and...what I liked most with this software is it can remind you to stay productive by showing a message on your screen to work on your task and not to browse non-work related sites such as (in our case) Facebook, Youtube etc.

Edited by ejohnl

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