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Kathy H

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About Kathy H

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  1. I seem to be getting a lot of initial phone interviews lately, but can't seem to close the deal and get the job. There must be something I'm doing or saying (or not saying) when I interview, and I'm not exactly sure what that is. I listen intently to the person explaining what the job entails, I tell them about myself as it pertains to the position. I also do my "homework" and read about the client so I know what the business is all about, and what the job is. I just don't know what else to do to get the job. Anyone have any interview tips that will help me close the job?
  2. Someone (I forget who) once told me to never be ashamed of charging what I feel I am worth. There are potential clients out there that will tell you that your prices are too high, but they aren't the clients for you. You will find clients that will agree, and pay you what you should be paid. You have to "own" your fees, and not apologize for them. If you feel this is what you are worth, then this is what you should charge. If you charge below what you feel you are worth, you will always be upset with your "job". And PS. I don't think you are too high!
  3. Hi everyone, I'm looking for someone who can do some QB online training. Specifically payroll, taxes, etc. and probably a few set up questions. I would probably only need a few hours of time. If you or your company can do this, please email me at kathy@your-virtual-aide.com, and let me know how much you would charge me. Thanks, Kathy
  4. I just recently took over the bookkeeping for a current client, and have a few questions I thought maybe someone on the forum could answer for me. The books were previously being handled by an older woman who was an accountant. I'm not. I'm a very simple bookkeeper, and find the easiest way to get the job done. This is a VERY small company who does maybe five invoices a month. He does pay himself via the payroll settings on Quickbooks online. So, it's a very simple job....or it should be very simple. Just wanted to give some quick background. Jen, the previous bookkeeper did some training during the previous month to get me up to speed on what she does/did and how to do everything. Frankly, she's done some things that I honestly don't understand why she did them the way she did. It seems like if there was an easy way and a hard way to do the same thing, she chose the hard way. But maybe it's just the difference between an accountant and a bookkeeper. Anyhow, my question is this: I need to track the company credit card. When she "trained" me she told me she always used journal entries to keep track of the credit card. When I asked her why she did it that way, she said it was so she could keep the charges assigned to the month they were actually charged. Keep in mind this is a very small one person company. There are maybe 20 credit card charges on the account for the month, and only one (possibly two) were for the next or previous month. She didn't really tell me HOW she did this, so I've been a bit confused as to how to go about doing what she did, and whether or not I can simply just use the register (or the credit card feature of QB online) to do these charges. If I do it the journal entry way, do I add the credit card total payment on one journal entry, and then do separate journal entries adding all the charges? Seems like the hard way to me, or am I missing something? Honestly, I'm so confused at this point, I'm wondering why I even agreed to do the books for him! So can someone who is a stronger bookkeeper than me please explain why someone would use a journal entry over just putting something directly into the register? She also did that with checks that the owner wrote. She would fill out a journal entry when he wrote a check instead of using the check register. Thanks for everyone's help!
  5. Thanks Dawn. What I was looking for was something that would check to see if the email address was a duplicate before I add a name. Then it would give me a warning that the name was a duplicate.
  6. I have a client who is using an Access Database, and I'm trying to make it more user-friendly. I absolutely HATE MS Access, but that's probably because I am not really very good with it. Anyhow, on to my question. I'm trying to add some lists into the database, and wondering if anyone can give me the code to do a check for a duplicate email address before the name is added to the main database. I've tried a lot of "beforeUpdate" code, but I can't seem to get the syntax correct, and I am admitedly not very good with coding stuff like this. I can't index the email address, because there are a lot of names in the database with no email address, so blank would be viewed as a duplicate. Any suggestions?
  7. I just signed a new retainer client! I will be doing some phone answering for her, but other things as well. I don't typically deal with answering phones, so how do people figure hours when doing phone answering for clients? If you are on call, do you get paid for the time you are on call, or just the time spent actually answering a call? And my second question is: How does everyone deal with vacations with retainer clients? I've never really had many retainers (but this new client is my third now), so it was pretty easy to go on vacation. I'm not sure whether I should divide the retainer hours by four (four weeks) and just bill them those hours, or just assume they will use all their hours during my vacation month. Thanks!
  8. I have a wonderful client who has been using my services more and more each month. The past month he has asked me to pay some invoices for him. I have really no problem doing this, I have his credit card information, so it's not like I pay the bills from my account. However, some people don't take credit cards and I would like to offer my client some optional suggestions. The only thing I can think of is to have him send me some of his business checks and give me signing authority, but I hesitate to do something like that. There is also PayPal, but they take a fee for an invoice, and I have a problem with him paying a fee to pay someone. Does anyone have any other suggestions on paying bills for a client?
  9. Just because you interview for a position doesn't mean you will get the job. Or if you do get offered it, there is nothing in the rule book that says you have to accept it. Interviewing gives you awesome skills and confidence. I would say interview for it, if you get an offer, then worry about whether or not you actually want to take it. Even if you decide to take it, there is no rule that says you have to be there permanently. If you do decide you need the money right now, and take the job, keep working at getting your own clients for your virtual business. The beauty part about owning your own home-based business is that you can do that work whenever you want. You aren't tied to 9-5 in most cases. It is possible to do both the government job and you own virtual jobs, just takes good planning. Sometimes, you just have to take a step back, take a deep breath, and figure out what's the best for you RIGHT NOW. Keep us posted on what happens. Kathy
  10. In the past month, I have gotten two new clients. (YAY!!) Both of these clients are very task-heavy. One is a printer that will be selling my services to her clients (things like newsletter creation and blog/SEO). Previously it was pretty easy to keep my few clients' tasks in my head, since they were basically the same each month. But now that I have these two new clients with a variety of things to do for each of them, I'm having trouble remembering what I need to do each day. I want to start out on the right foot, and not be floundering from the start. Since these clients are new, they don't know how efficient I am, so I really need to wow them, so they give me more and more work (which is very possible with both clients). So my question is: how does everyone deal with task lists? I started using my outlook and putting all my tasks on there, but I was wondering if there is an easier way. When you get an email from a client with a task on it, do you immediately put it on your task list, so you remember it's there, what it is and when it needs to be done? Thanks for all your help! Kathy
  11. I helped a client set up a shopping cart in Premium Web Cart. She was mostly interested in the upsell possibilities with PWC, so I'm not sure if it interfaces with Wordpress or not. But worth checking out.
  12. Thank you all for the advice. It's definitely given me some things to talk with her about, and hopefully I can make a 10 hour/month client into a larger client!
  13. I just started working with a client, maintaining their blog, and putting together their newsletter. The client has been writing the articles that I submitted to their blog and newsletter. The marketing person I have been working with for the past month has just been fired. The owner of the business has told me that she might want me to take control of her twitter/facebook/linked in stuff. Since I am not part of her business, I'm a bit concerned with how to write feeds for her, so I thought I would ask in the forum. Is there anyone that does SEO for a client and actually writes the twitter/facebook feeds for the client? How do I go about doing that when I'm really not an expert on her particular business? I hate turning things down, and would really love to get my foot in the door doing some of the social networking stuff....one more thing on my "resume", but I'm not sure how to go about it. Thanks!
  14. Thank you for your help! I got to the page I needed to change, and it all worked perfectly! Now I know how to do it in the future. Kathy
  15. The main url is: www.thebreakoutlife.com
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