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Tawnya Sutherland

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Everything posted by Tawnya Sutherland

  1. It’s FOMO Friday and here's my digest of the past week at my VA network to keep you in the loop... I read a super interesting blog post today written by my dear friend Cindy Bidar who I get to hook up with again at the end of the month at Beachpreneurs (can't wait!) that I thought I'd share with you. Cindy USED to be a Virtual Assistant then scaled her business into a money-making machine selling digital products ONLY. Yes, you heard me right, she let go of all her high paying clients and became a digital marketer. Anyhow, I'll let her tell you the story at her blog post on the off chance this idea interests you. You can also download 39 product ideas for freelancers while you are there for FREE too! I don't know about you but tax season is right around the corner. A good tip for a time when to raise your rates is right at tax time when everyone is receiving their refunds. You can easily justify raising your taxes then by blaming it on your accountant who says you need to raise your rates. Read my NEW blog post: How to Justify Raising Your Service Rates. Here are some NEW conversations happening over at my FREE #VAforum so pop over and join in: Facebook Page Engagement Marketing Tip How to Choose an Opt-in for my Target Market And for our VAinsiders.com there are NEW job postings (Admin VA, Bookkeeper, Customer Service VA, Marketing VA and Generalist VA). AND, that's all you've missed the past week. To Your Virtual $uccess, Tawnya Sutherland, Head MotiVAtor and TeaEO at VAnetworking.com
  2. Mary after talking to you during our coaching session being that you are registered already with LLC I wouldn’t worry about your personal assets being affected if you were ever sued. You are set as LLC so just ignore this guys (sounds like a marketer trying to sell you something using fear mo hearing techniques). In my 20+ years in the VA world I’ve yet to ever hear of a Virtual Assistant being sued anyhow.;)
  3. I thought I'd put together a Friday FOMO post each week to keep you in the loop of what you may have missed. I know for me the fear of missing out is a strong one with so many emails each day as I often miss out! Where's its exercise, planning, education or reading you were interested in, we had it all this past week... 1. Abby Malmstroms's FREE New Year New Rear fitness training program is still available and you can jump on this exercise program here. 2. Freelance University has opened its doors for theIR January intake. Over 80 specialized courses designed to expand your skills and maximize your income potential in 2020. Learn more by clicking here 3. CoachGlue Planners are all on sale. This is done-for-you content that you can use to learn from or rebrand it and give away to grow your list or even sell as a product! Honestly, putting out incredibly high-quality content to please your audience has never been easier! SAVE $27 on any planner using my coupon code: 2020 Check out the planner selection right here 4. My Coach, Kelly McCausey is retiring a bunch of her products, many of which have helped me move forward in my business this past year. Get 75% OFF using my coupon code: RETIRE2020 You can see all the done-for-you packages by clicking here Here are just a few of the topics you'll find: Goal Setting Productivity Hacks Inspirational Coloring Pages Bundle Love Coloring Pages Bundle Personal Branding: Let Your Audience Get to Know You Self-Limiting Beliefs: Change Your Mindset, Change Your Life! Master A Mighty Money Mindset Build Your Tribe: Sound Strategies for Building a Thriving Community Copy & Paste File: Customer Appreciation Expressions Small Acts Of Self Care For A Happier You Reducing The Impact Of Stress 100 Blogging Questions 100 Social Media Questions Chrome Extensions Save Time & Make You Smile Video Scripts: Engaging Community on Facebook Video Scripts: Promoting Products Video Scripts: List Building Basics & Beyond 5. We also got a couple of new blog posts you can check out here: Setting Goals and Sticking to Them with Positive Self-Talk and New Year, New Rear! AND, that's all you've missed the past week.
  4. We all enjoy the Clement Clark Moore version of “˜Twas the Night Before Christmas”. I thought it would be fun to take a look at the “Week After Christmas from a Virtual Assistant’s point of view”. ˜Twas the week after Christmas, when all through my office, No printers were humming, no emails were coming; The file folders were hung in the cabinet with care, In hopes that client work would soon be there; The client files were nestled all snug in their bins, Then visions of retainer clients, spreadsheets, and to-do lists danced in; Read the full blog post here What are you up to the week after Christmas? Share in the comments below...
  5. There is a lot of advice out there about goal setting, but if it doesn’t work for you, it’s useless. Having said that, you can set up a process of setting goals that work for you if you understand the process and yourself, then put it all into action. 1. Ensure Any Goal You Set Motivates You – If you can’t get the goal itself to motivate you, try focusing on the benefits of reaching the goal instead. The important thing is that you need to find a way to gather the incentive to keep on the path toward your goals. If you need to look at small steps, do that, and if you need to dream about the big-picture goal, do that. But always keep working toward the goal in small, daily steps. 2. Learn about SMART Goal Setting – Many people simply do not know how to set goals in a way that works well. Learning about SMART goals will help. SMART is an acronym that stands for Specific, Measurable, Attainable, (or Actionable), Realistic, and Timely. If you ensure your goals meet these criteria, it will help you meet them. Download my FREE Goals Planner here which explains SMART Goal Setting in more detail for you. 3. Put All Goals in Writing – Don’t trust yourself to think about your goals. Instead, write everything down every single time. Put them on a calendar in chronological order so that you know what you’re going to do each day to work toward your goal. 4. Create a Plan (and Follow It) – If you don’t take action on the plans that you make, you won’t be successful. That’s the simple truth. If you want to set goals that work for you, you must develop a plan of action that gets you to that goal. Without the plan, it’s not going to happen because it’s only a dream until you follow the plan. 5. Focus on What You Can Control – There are so many things in life that just aren’t controllable. If you try to take charge of those things, you’ll end up frustrated. There is only one thing you can really control, and that is yourself. 6. Understand Your Personality – It can help if you know your own personality so that you can leverage your strengths and practice skills to improve upon your weaknesses. A great way to accomplish this is to take a free personality test. This is based on the Myers Briggs Type Personality Indicator which has a long history of effectiveness. 7. Think about Short, Mid, and Long-Term Goals – Understanding the difference between these types of goals will be very helpful in goal setting. A long-term goal is something like graduating with honors; a mid-term goal would be earning a 3.8 GPA this quarter, and a short-term goal would be to get a 90 or above on your next test. 8. Always Keep Evaluating – Just because you set a goal and create the steps to reach that goal, doesn’t mean it’s going to work perfectly. The best thing to do is to evaluate every day whether you’re really moving toward your goals or not, so that you can change direction if you need to. This doesn’t mean failure on your part; it just means that you need to adjust the steps. Goal setting is a very effective way to make sure you experience the success that you want to. It works for any part of your life, whether business or personal. But first, you have to find a way to make the goals and follow your plan, in a way that works for you. Don't forget to kick start your business and sign up now to receive the Goals Planner that any service based business owner can utilize right now. Get yourself ready for more successful days ahead. Here’s what you’ll get in the planner: An inspirational quote to get you motivated each and every month Space to document your monthly goals, tasks and obstacles to keep you on track A section for you to enter your daily progress and a review section for reflection Grab it now because it is only FREE for a limited time. Wishing you a prosperous 2020 in your VA business! Share what your top 3 goals are for 2020...
  6. Virtual Assistants, Service Providers, Freelancers … Grab FREE ACCESS to 10 resources to kick start your service-based business! No matter what stage you are at with your Virtual Assistant service-based business you’ll want to JOIN our FREE VA Member Lounge today! Inside our VA Lounge you’ll find numerous resources (videos, checklists, ebooks, etc.) that you can implement this very minute to help you find more clients and grow your VA business. CLICK HERE to gain access today!
  7. I would use whatever you are comfortable with. My Accountant tells me what I have to use and no reason you can't tell your clients that Sage is what you will be using for them. It's your business, make it work how you want it to.
  8. I'm super excited this month as I dive into some major preparations for my next Virtual Assistant online conference #VAVS in October. This will be the 18th season I've hosted this event and every year I come up with a new idea to make it educational yet fun. Speaking of FUN...I'm putting together a SWAG BAG for each of our special attendees and I'm looking for products of interest to Virtual Assistants and freelancers. If you've ever heard of a bundle sale, it's the same idea. GO HERE TO LEARN MORE & submit your SWAG BAG bundle (Please share this email with your business colleagues to help them build their lists too!) Hosting a successful and profitable webinar can be overwhelming, trust me! But it doesn’t have to be > A BIG THANKS to my VA, Danielle who looks after the fine details to make sure my event runs smoothly without a hitch each and every season. I convinced her this year to put together a NEW training program, Proactive Webinars, to teach others to do exactly what she does for me at #VAVS. Imagine having all the training and resources at your fingertips to WOW your audience and convert them into paying clients with webinars. Danielle's step-by-step training program will give you all the knowledge and tools to set up and host profitable webinars right away. AND she is giving us a $70 coupon code, thanks so much! (What a great new service you can offer your clients!) Learn more or order here and use coupon code: VANETWORKING At the very least pop over here and grab her handy FREE fillable "Day of Webinar" Checklist that you can download right now to help relieve some of the pressure on that big webinar presentation day. Ok, back to work for me so I can get our speakers lined up so you can buy your ticket to #VAVS coming to your LIVE October 21-25th! To Your Virtual $uccess, Tawnya Sutherland, Head MotiVAtor and TeaEO at VAnetworking.com PS - Want to be a Sponsor at #VAVS in October? Apply here
  9. If you are offering bookkeeping services you may want to use Sage. My bookkeeper uses Quickbooks. There are many options out there and each bookkeeper has their own preferences. If you are just looking after your own books as a VA you might just want to use Wave as its free. Receiving receipts can be done a number of ways. They could scan them in and drop into Dropbox for you. My bookkeeper has me keep a record of all my receipts in a Google Spreadsheet. I just put date, amount, tax and what it was for and she does the rest.
  10. I use Quickbooks online now but had always used the desktop version previously. I'm not surprised they are discontinuing support for desk top products. Seems every company is going into the cloud now with their software via subscription-based software, etc. I can see why as products like Chromebook, etc. just don't have any hard drive space nowadays. As for your questions, we have standard client questionnaires inside our VAinsiders VAult. It might be something you'd consider joining at some point as we have tons of templates, checklists, workbooks, contracts, etc. on the inside. Maybe you could start a list here of questions you already have and others here could share their questions with you to compile a questionnaire for bookkeeping clients too?
  11. Nicole I'm not sure what webinars you are talking about? Typically only our VAinsiders Club members get access to the recordings of any of our FREE Webinar training. Occasionally I will email out the replay to my network. Are you are my mailing list? Make sure you are by clicking here.
  12. Great answer Emily! It's different for every state what is required. Maybe this link will help? https://onestop.ky.gov/start/Pages/occupational.aspx
  13. Hi Elsie and welcome to #VAVS! You have an awesome WHY to attend this conference, to build a business that allows you to stay home with your 6 kids and watch them grow. When you know you why (the push behind what you want to do) it helps everything else fall into place like finding clients, starting your business, etc. Take it all one step at a time. Enjoy the conference and use that followup sheet for your takeaways and action plan that you can implement after the event is over.
  14. Wow nothing worse than starting to do a client's bookkeeping that is messed up from the getgo. Hopefully you can get it all cleared up for them. Funny his CPA never reconciled correctly, you may want to bring this to the attention of your client so he can deal with that. Have you talked to your client about the mess you've found? As for how to process all the Undeposited Funds, I'm not a bookkeeper myself so not quite sure what you would do. Hopefully someone with that skillset will chime in Tawnya
  15. Wave is a free accounting software that is easy to use. Quickbooks is possibly overkill for a VA business but we use it but then we also have products too. I like the Quickbooks online myself but used desktop version for years. The online version is easily accessible to my accountant at any time. There is also Freshbooks which many VAs use.
  16. Let us know how it goes with the collection agency as $8000 is a lot of coin to lose. I always get paid upfront now for any work I do. It doesn't stop credit card chargebacks but at least saves me time running around collecting at month's end.
  17. Unless you know some heavies (just kidding) there are only a couple of routes, hire a collection agency to do the work for you or do it yourself. You could send some registered letters that look or are drawn up by a lawyer to give them a scare. Even if you do go to court and win the court won't collect your money for you. You still have to do this. How much is it that you've lost? Most times it's not worth the time nor energy if it's a small amount. I went to court for $5700 and won my case but could never collect it as the client was on the other side of United States from me. I sent to collection agency (usually they take over 50% to collect) and they couldn't even get the money out of him. Wishing you luck
  18. Do you know Cindy Bidar? You know, I've been following Cindy online for years and she's even spoke at my network but I could not recall if I'd ever met her in person so I asked her today. Turns out we met at an online conference in Atlanta where she was working as a VA many years ago. We were both in charge of counting cash from a donation of some kind at this conference. She remembers me because I was the one complaining about the color (or lack of it) of American money. LOL! That sounds like me as I never could get used to USD green cash and prefer spending our monopoly color CAD cash even though it's not worth as much. Reason is, in the past I accidentally tipped a bartender $60 instead of $3 in American money thinking I was giving him 3 one dollar bills and instead was giving 3 twenty dollar bills... OUCH! Lesson learned! But let's get back to getting to know Cindy more... Cindy quit her day job in 2011 to start a VA business, and very quickly had a full roster of clients and was soon earning 6-figures working from home. She specializes in marketing systems and automation, and she's become known as the go-to expert for coaches, course creators, and online marketers. NOW here's why you need to know her: She recently bundled together her entire business operations--all the checklists and worksheets she uses to manage projects for her clients. AND she's letting you grab the entire package for JUST $17 when you use promo code VANETWORKING in her shopping cart. (Thanks for the discount Cindy!) GO GRAB THEM HERE You get all 24 checklists: New Website Installation Checklist Blog Post SEO Checklist New Blog Post Checklist New Blog Post Promotion Checklist Image Creation Checklist WordPress Website Maintenance Schedule New Mailing List Setup Checklist Weekly Newsletter Creation Checklist New Opt-In Offer Checklist Free Webinar Setup Checklist New Product Setup Checklist Sales Funnel Setup Checklist New Podcast Setup Checklist Podcast Episode Checklist Podcast Guest Outreach & Scheduling Checklist Membership Product Setup Checklist Help Desk Setup Checklist Help Desk Management Schedule Checklist New Affiliate Program Setup Checklist Affiliate Payout Checklist Affiliate Tools Checklist New Email Account & Forwarder Setup Checklist New Add-On and Sub-Domain Setup Checklist Website Security Checklist Plus all 8 business documentation templates: Website Creation & Maintenance Details Email Marketing Setup & Management Details Sales Funnels & Marketing Details Podcast Setup & Management Details Membership Site Setup & Management Details Help Desk Setup & Management Details Affiliate Program Management Details Hosting Account Management Details This is the real deal. I've personally just got them myself as I LOVE CHECKLISTS! These are the actual checklists that are behind the operations of dozens of successful online businesses (including me now!). And you can use them as the start of (or in addition to) your own standard operating procedures. TIP: Even better, make a copy for each client you serve, then edit them (they're delivered in Word documents for convenience) to customize for your unique business and processes. Use promo code VANETWORKING right here to save $10 instantly You'll make a great impression with new clients when they see how organized and efficient you are, and show off your expertise and professionalism with existing clients, too. Get them right here! (Offer expires soon...don't wait) And don't forget that promo code to save $10. Just use VANETWORKING in the cart. To Your Virtual $uccess, Tawnya Sutherland, CIMBS Founder of VAnetworking.com *The Market Leader For Virtual Assistants Worldwide* 30,000+ Members & Growing! Login Now P.S. These checklists cover some of the most requested (and highest paid) projects for VAs, so having them in your toolkit will not only make you more efficient, it's going to give your skill set a boost, too! Here's the link one more time: GO HERE to GET THEM - and remember the promo code VANETWORKING
  19. Yes my accountant has me write down which client the meal was with too on my receipt.
  20. Wave is free and does everything a VA needs. My accountant requires me to use Quickbooks so its really a personal choice too.
  21. HEY HEY! There's only 1 more day to watch (did I mention it's FR-EE?) last Thursday's training video I hosted with Michelle Schoen to teach you how to create quick and easy videos using PowerPoint. NOTE: After Tuesday at midnight this training video will go into the archives of my paying members at VAinsiders.com where only they enjoy over 400+ videos just like this one to watch at their leisure. If you always wondered how you can produce amazing videos for yourself or your clients using just PowerPoint this video is a must for you to watch. You'll learn in it some hacks to make PowerPoint slides look professional without even needing to have any graphic design experience. Plus this one hour video will give you enough knowledge to make your own tip videos for YouTube to promote your VA business with zero video editing skills. Not to mention inspire you to create a niche for yourself in video which means less competition and fun in your Virtual Assistant Career. So stop what you are doing right now and INVEST IN YOU... WATCH the REPLAY HERE (Available only until Tuesday at midnight) PLUS I can't believe our speaker Michelle Schoen gave us $50 OFF her NEW program"PowerPoint Video Mastery" (only $47 with coupon YAY!) until midnight on Tuesday, January 30th. Thank you Michelle!!! Check out her PowerPoint Video Mastery training by clicking here Get $50 OFF by using coupon code: Tawnya This is an super cool much needed service you could easily provide your client to help you make more money in your VA business. To Your Virtual $uccess,
  22. This is our Virtual Assistant online conference and we are in Season 15. Check us out by visiting our website here. Every VA not matter what stage of business you are in will benefit highly from this educational training. It's my favourite time of the year!
  23. I use Quickbooks online and Keddy explained it well above...no worries with it
  24. Sounds like we should be Code 561 which covers a whole bunch of things? I think mine is still Website Development or something 541490 so I'll have to change that in next income tax form.
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