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Michelle Long, who is a phenomenal author!, has a quick video here on the best way to clean these undeposited funds up... I'm sorry these were a nightmare for you, and hope this helps.

Wave is a free accounting software that is easy to use. Quickbooks is possibly overkill for a VA business but we use it but then we also have products too. I like the Quickbooks online myself but used desktop version for years. The online version is easily accessible to my accountant at any time. There is also Freshbooks which many VAs use.

In the US, QuickBooks is probably the most frequently used accounting software available. It is relatively user-friendly, but it helps if you are familiar with basic accounting procedures. There are both an online and desktop version available. I prefer the desktop version as it has more extended functionality than the online version, and is a one-time payment rather than a monthly subscription. Other folks like the freedom of accessing their QB online from anywhere. The desktop version can be accessed remotely through various software options. You will find various pro and con opinions in this forum section, as well as ways to remotely access this, as well as other software.