Once you have a client, whether it’s a short-term project or a long-term one, it’s important to follow up with them. Your former and current clients are likely one of the best sources for future clients, and it doesn’t take much to please a former client when you follow up with them. A nice short note, a birthday card, or a congratulatory tweet, can all go far in keeping you in the forefront of their mind for future projects.

The Importance of Following Up with Your Clients

The Little Things Matter

People are touched more than you realize by the little things. A handwritten note and a newspaper clipping from an article you read, a quick email regarding a new product or service you are offering, a link to new software that you thought might work for them, a card in the mail with a box of gourmet brownies telling them they’re awesome, will mean a lot if it’s done in an authentic way.

TIP: We use Send Out Cards to economically send small gifts and cards and follow up with our clients. It’s only about $1/card (plus postage) and our clients love their brownies! We can easily brand each card with our own logo and signature or even add our clients picture to a card to personalize it even further. I know you will love the convenience of Send Out Cards as much as I do so to prove this to you I’ll let you send a follow up note to your client today on my account, at my cost. 😉
CLICK HERE to try out Send Out Cards for FREE today!
(Scroll to bottom of link above and click on Send a Card)

Clients Are Referral Generators

Current clients can be great sources of new referrals. This is because they are happy. Keep your current clients informed about all the different types of work that you do outside of the work you do for them. Offer incentives for referrals too, as keeping connected will result in more clients. Make clients want to “tweet” about you to their business colleagues!

Stay on Their Mind

This is most especially true if the client was a short-term project based client. By sharing information with the former client, and sending them periodic information about what you’re doing, things you’ve achieved, as well as congratulating them on their achievements and life milestones, you’ll stay on their mind. When they think of a project that involves the work you do, you’ll be the first one they think about.

People Get Busy

The client may have been meaning to contact you to talk about a new project but life just keeps getting in the way. If you are the one who reaches out, they’re much more likely to follow through with a new project. They just got busy and kept putting the idea of the new project on the back burner. You can help move new projects to the front burner by proactively contacting your clients on a regular basis.

Set up a scheduled 15 minute weekly or monthly meeting with your client on the phone to go over their service needs with you.

Take It Easy

It’s important to follow up without being irritating. Don’t bombard your client or past client with continuous streams of emails. As a service provider, you’re in a different place than an email marketer, and while you do want to grow and develop your prospects list, once someone is or has been a paying client, if you bother them daily with marketing messages they’re just going to tune you out.

Remember to segment your audience. Short-term project clients should be on a different email list than current paying clients. Both should be on a different list than prospects.

Prospects you want to contact at least weekly, if not daily. Current clients you can get away with contacting at least monthly. Past clients you may only want to contact every 30 to 90 days. It depends on your audience, but one thing is for sure – following up with style and class will convert them all over again.


FREE Resources for Your Service-Based Business!

If you’re looking for exclusive step-by-step instruction on how to Startup, Streamline, Scale and $ucceed in your Virtual Assistant Career on a regular basis then you need to sign up now!

VANA Biz Webinar

Email Marketing Add-On Services to Boost Income

Presented by Angela Wills

Dive into success with our FREE monthly webinars tailored specifically for Virtual Assistants eager to grow their skills and business.

Check your email inbox for details of this event.